JOB ADVERTISEMENT
EXTERNAL & INTERNAL
Title: Program Officer for Monitoring & Evaluation; Sub-grants Management and
Outreach – 1 position
Program:
Community Policing Support Program (CPSP)
Reports
to:
CPSP Team Leader and CPSP Program Coordinator
Supervises:
Sub-Grants and Sub-Contracts
Unit:
Timor-Leste Office
Work
Location: Dili, with
occasional travel to all municipalities
Contract Duration:
3 Months (1 January – 31 March 2016) with possibility of
extension for up to three
years based on program funding approval
SUMMARY
OF POSITION RESPONSIBILITIES
The
Program Officer for Sub-Grant Management and Monitoring and Evaluation (POMnE)
will support the design and implementation of the Community Policing Support
Program (CPSP). The POMnE will work with the Team Leader, Program
Coordinator, Senior Program Officers (SPOs), Program Officers (POs) and
Municipal Officers (MOs) in the management of sub-grants and Monitoring and
Evaluation for the CPSP program. The POMnE will provide management and
oversight of program sub-grants and sub-contracts and will
The
POMnE will play a key role in developing the monitoring and evaluatoin
framework and implementation plan for CPSP, including tools and methodologies
for stakeholder consultation and impact assesment of program activities.
The
POMnE will lead the management of sub-grantees, sub-contractors and consultants
working to support program outputs. The POMnE will work to develop budgets and
contracts for sub-grantees, monitor and evaluate their performance and support
institutional capacity development of partners.
When
needed, the POMnE will represent the program in liaising with the
representatives of the National Police of Timor-Leste (PNTL), Government
representatives, Municipal and Sub-Municipal Administration, civil society
representatives and other stakeholders to ensure the leadership by state actors
of community policing activities.
BACKGROUND
TO THE PROGRAM
The
new CPSP, beginning in January 2016, consolidates accomplishments in
community-oriented policing policy and practice achieved during the course of
the previous Conflict Mitigation through Community Oriented Policing (CMCOP)
programs, branded in Tetun as HAKOHAK (Hametin Kooperasaun Hamutuk
Polisia no Komunidade) (2009 – 2015) and its partner program, the Timor-Leste
Community Policing Program (TLCPP) implemented by the New Zealand Police. The
new CPSP program supports a sustainable and locally-relevant model of community
policing and its absorption by the Timorese State to become the full
responsibility of PNTL and relevant ministries. It aims to ensure viable
sustainability through integration with local governance structures. Another
key focus is on the development and integration of effective crime prevention,
and improving response approaches to common issues including domestic violence that
are consistent with the law. Following best practice, TAF will commission and
carry out research that generates an evidence base to inform policy
development.
Internal
Foundation Contacts
CPSP
Team Leader, Program Coordinator and team, other relevant program staff,
finance, and administrative staff in the Foundation’s East Timor office on a
regular basis.
External
Contacts
Timorese
partner institutions and organizations, including civil society organizations
and implementing parterns and contractors, representatives of the National
Police of Timor-Leste (PNTL), Sub-station Commanders, Municipal and
Sub-Municipal Administration, suco councils and government agencies; New Zealand
Ministry of Foreign Affairs and Trade (MFAT), New Zealand Police and other
stakeholders working on conflict prevention and police development.
JOB
FUNCTIONS AND RESPONSIBILITIES
Working
within the CPSP team, provide significant contributions based on experience and
knowledge of institutional development, security strategy, crime and conflict
prevention to program design and development of the CPSP implementation
plan.
Lead
the management of the program’s sub-grantees and contractors. Create an annual
workplan for all activities to be implemented by sub-grantees and contracters.
Support the sub-grantee to design a strategy for the development of a
sustainable model of community policing for each municipality included under
the sub-grantee’s leadership, and ensure leadership by PNTL and relevant
ministries. Plan, manage, monitor and evaluate the work of the sub-grantees and
contractors towards implementation of the approved field implementation
strategy.
Ensure
integration of key principles of gender equality, child protection, do-no-harm
- into the program implementation.
Support
consultation with key state and government agencies and non-government
organisations during the design and implementation of the program.
Specific
responsibilities:
·
Lead the management of the program’s sub-grantees and
contractors.
·
Create an annual workplan for all activities to be
implemented by sub-grantees and contracters in line with the program
implementation strategy. Plan, manage, monitor and evaluate the work of the
sub-grantees and contractors towards implementation of the approved field
implementation strategy.
·
Support the sub-grantee to design a strategy for the
development of a sustainable model of community policing for each municipality
included under the sub-grantee’s leadership, and ensure leadership by PNTL and
relevant ministries.
·
Assist in development and refinement of the
program monitoring and evaluation framework and tools, with attention
to sampling frames, matching of methods to
purpose, and analysis frameworks.
·
Monitor relevant political, social, and economic
developments and assess impact on the CPSP and its M&E strategy.
·
Work with the Sub-grantees to integrate M&E and
Research learnings as appropriate across the program.
·
Support the development institutional capacity,
policies and systems of sub-grantees and contractors.
·
Support sub-grantees in narrative qualitative
and quantitative reporting, data collection and success
stories to ensure that they are conducting monitoring and
collating data in accordance with the program M&E Plan;
·
Support the implementation of a crime and conflict
prevention strategy and manage integrated Security Grants with other govenrment
and organizational partners including Minsitry for Social Solidarity,
Department for Peacebuilding and Social Cohesion (MSS, DPBSC); National
Directorate for Communtiy Conflict Prevention (NDPCC); Secretrariat of State
for Women’s Economic Empowerment (SEEM); and other relevant stakeholders.
·
Prepare and review all M&E data on a monthly basis
and deliver to Program Coordinator for review.
·
On a quarterly basis, insert all M&E data into
draft quarterly report to donors and stakeholders and submit to Program
Coordinator for finalization.
·
Assist in developing and drafting donor reports.
·
Lead the design of program outreach products.
·
Maintain contact with the media to publicise program
activities and succcesses.
·
Ensure strategy for increasing active women’s
participation implemented across all municipalities, and monitor women’s
participation.
·
Ensure integrated strategy with other program pillars
within The Asia Foundation, including the Nabilan Ending Violence
Against Women Program, Support for Public Policy Program, Local Governance and
Women’s Empowerment Programs.
·
Assist with preparation of program documentatoin and
reporting as required.
·
Comply with relevant donor and TAF grant regulations
and procedures.
· Other duties as assigned.
REQUIREMENTS
All applicants are
required to meet the following criteria:
· The Foundation expects that those applying for the
Program Officer for Sub-Grant Management and Monitoring and Evaluation (POMnE)
will have at least four years of relevant professional experience of increasing
levels of responsibility.
· Previous relevant experience working on programs
focusing on organizational development of government institutions, development
of security sector institutions or conflict prevention in Timor-Leste.
· Demonstrated work experience at a senior level in
grant management, monitoring and evaluation and management of field activities.
· Extensive experience in developing Monitoring,
Evaluation and Learning (M,E & L) Strategies and supervising M,E&L for
larger international Development Programs.
· Proven experience of responsible mangement and
monitoring of program activity budgets.
·
A personal commitment to promoting gender equality and
child protection and to modelling personal behaviours consistent with the
program focus.
·
A willingness to pro-actively identify ways in which
the program can better reach disadvantaged or marginalised groups, particularly
women and people with disabilities.
·
A commitment to working respectfully and
collaboratively with individuals and organisations at a range of levels.
·
A commitment to working in a multi-disciplinary team
with a strong focus on research, evaluation, learning, and networking.
·
Experience in publication to online and print media of
success stories in English and Tetun.
·
Ability to communicate orally and in writing in
English and Tetun.
·
Willingness to travel to districts on a regular basis.
·
University
Bachelor degree or equivalent in relevant discipline.
The Asia Foundation strongly encourages women to
apply. The position is open for Timorese nationals only.
All applications must include a cover letter, an updated CV and must
address the selection criteria. Please include three contactable referees. They
must be addressed to Odete Laranjinha Pinto - HR Officer, and delivered
by hand to the Asia Foundation’s office at Rua Praia dos Coqueiros, Bairo Metin
Rua, Dili, Timor-Leste OR via email odete.pinto@asiafoundation.org before or by Wednesday, 16 December 2015 at 05.00 PM,
Only
short-listed candidates will be contacted for the interview
Many thanks,
Odete Laranjinha Pinto
HR Officer
THE ASIA FOUNDATION
Rua Praia dos Coqueiros | Bebonuk | Dili |
Timor-Leste
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